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IRS Form 1096 is a summary tax report, which shows the totals from information returns (1099 forms) and must be submitted to the IRS along with these returns.
Annual Summary and Transmittal of Information Returns
Form 1096 is used with all types of 1099 forms, including Form 1099-MISC, which is given to independent contractors and other non-employees to report payments. Form 1096 is only given to the IRS as a summary, not to individuals receiving 1099 forms.
Six Important Things You Need to Know about 1096 Forms for the 2018 Tax YearFree Printable 1096 Tax Forms
1. You will need to submit a separate 1096 for every type of information return you have given to a recipient, even if you only prepared one of each kind. For example, if you prepared and submitted two 1099-MISC forms and one 1099-R form (for retirement payments), you must submit a 1096 form summarizing the 1099-MISC forms and another 1096 form summarizing the 1099-R form.
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Free Fillable Form 1096
2. The deadline for submitting 1099 forms and 1096 forms has been changed for the 2018 tax year. These forms must now be filed with the IRS by January 31, 2019. There are no extensions of time permitted for the 2018 filings, even for online filings.
To obtain a fileable copy of Form 1096 for the current or prior years, call 800-829-3676, as of 2015. The form can also be ordered online at IRS.gov. From the home page, go to the Forms and Publications page. Click on Order Forms & Pubs. Click on Employer and Information Returns. Complete the order form, and follow the checkout instructions.
3. You don't have to file a Form 1096 if you e-file 1099 forms. But you may need a file a 1096 form with 1099s for state taxes. Check with your state's department of revenue or taxing authority for more information on filing 1099 forms and 1096 forms with your state.
If you are submitting 250 or more forms, you must file electronically.
4. You MUST submit the RED Scannable Form to the IRS. Don't download and print a 1096 form from the web and submit it; you could be subject to a $50 fine for submitting a 1096 form that is not scannable. You can order 1096 forms from the IRS.
5 If you file 250 or more of any one type of 1099 form, you MUST file those forms electronically. Penalties apply if you don't file electronically for these large quantities. For example, if you file 250 1099-MISC forms, those must be filed electronically. But if you file less than 250 of Form 1099-B for barter transactions, you don't need to file that one electronically.
6. The 2018 1096 forms are fillable online. That's including copies 1, B, 2, C, and D.
Tip: Be sure you have the correct year on the 1096 form. The 2018 version is used for reporting 2018 taxes. Don't use the 2019 version until 2020, when you report 2019 taxes. When Must Form 1096 be Submitted?
Form 1096, along with most types of 1099 forms, must be submitted to the IRS no later than January 31 each year, for the previous calendar year, along with the applicable returns which it summarizes. This deadline includes 1099-MISC forms. A few 1099 forms may be filed on February 15. See the instructions to Form 1096 for a list of filing deadlines for each 1096 and 1099 form.
Filing Form 1096 Electronically
The IRS allows you to e-file Form 1096, along with 1099-MISC forms and other 1099 forms. You must use the IRS's FIRE system (Filing Information Returns Electronically).
Must I Submit Form 1096 with 1099 Forms?
If you are e-filing 1099 forms, you do not need to include 1096 forms. You must file the 1099 forms electronically, using the IRS Filing Information Returns Electronically (FIRE) system.
Where Can I Get 1096 Forms?
If you are preparing 1099 forms by yourself, you can find these forms and 1096 forms at:
How Do I Complete Form 1096?
Free 1096 Fillable Form 2018
Other Instructions for Form 1096
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